Education Flight Commander

The Education Flight Commander (EFC) is the officer in charge of classroom academics and faculty development. The EFC oversees curriculum development (to include syllabus creation, attendance, and grading), reviews and approves exams, ensures quality of instruction through evaluations, provides annual instructor training, and coordinates requirements for guest speakers/lecturers.

Job Aid Contents:

  1. EFC Milestones
  2. In-Service Training
  3. Instructor Evaluations
  4. Courseware and Curriculum
  5. End of Course Critiques
  6. Grade Submissions
  7. Registrar Course Updates
  8. Guest Speakers

1. EFC Milestones

  • July/December
    • Complete IST for all cadre before classes begin
    • Before the term, review every course's syllabus (including LLAB syllabus), grade books, and attendance sheets
  • August/January
    • Ensure all students are enrolled in the appropriate AS classes
  • September/February
    • Review/Update Form 48 Academic Plans and ensure scholarship requirements are being met
  • October/February
    • Review and Approve Mid-Term Exams
  • November/April
    • Review and Approve Final Exams
  • December/May
    • Submit Grades
    • Collect End of Course Critiques

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2. In-Service Training

Conduct In-Service Training IAW HOLMCENTERI 36-2601. Cover the following topics once at least annually with all cadre and staff:

  1. AFROTC training procedures and policies in the Holm Center Training Manual.
  2. AFROTC Form 48, Planned Academic Program, preparation and maintenance procedures.
  3. AFROTC Form 16 procedures.
  4. Cadet record and student management roster (SMR) review procedures.
  5. Drill and ceremonies evaluation procedures.
  6. Cadet uniform wear and grooming standards.
  7. Fitness standards and Physical Fitness Assessment (PFA).

For Det 225, IST is usually conducted after the weekly staff meeting. Resource materials for these items are located in the Faculty Development section of the Holm Center Curriculum Web page.

Document the training IAW AFROTCI 26-2011, which states that the EFCs must "retain a record of in-service training meetings for each academic year, to include attendance and topics covered for one calendar year following the end of the academic year. For example: in-service training records for academic year 2012/2013 will be maintained until December 31, 2014."

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3. Instructor Evaluations

Evaluate each instructor once every Academic Year IAW the HOLMCENTERI 36-2601.

Det 225 uses the following form to evaluate instructors: AETC Form 620

Instructor evaluations are maintained on the shared drive under the EFC folder.

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4. Courseware and Curriculum

Course Materials

AFROTC courseware is located on the Holm Center site.

  1. Sign into https://wings.holmcenter.com
  2. On the left, click on "Holm Center Curriculum & CBTs" (Note: ensure you allow pop-ups)
  3. On the top bar menu, click on "AFROTC Materials"
  4. On the left, select either "Cadet" or "Instructor" materials to access courseware.

Syllabus and Gradebooks

Review each instructor's course gradebooks, attendance sheets, and syllabus for compliance before the start of the term. Each gradebook must be reviewed and signed off by the EFC prior to the start of the term.

Det 225's gradebooks and syllabus are located in the shared drive under the EFC folder.

Exam Review

AFROTCI 36-2011 requires that the EFC reviews one exam for each instructor per academic year, however at Det 225 every mid-term and final exam is reviewed and approved by the EFC for each term. Retain review comments and test reviewed for one calendar year following completion of the academic year.

Det 225's exams are located in the shared drive under the EFC folder.

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5. End of Course Critiques

Det 225 utilizes the Course Instructor Feedback system for end of course feedback, which can be accessed at the following site: https://cif.nd.edu/

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6. Grades Submissions

Det 225's various universities follow different processes to input cadet grades. Det 225's instructors will have access to the web-based grading systems for Notre Dame, Holy Cross and Saint Mary's. Grades for the rest of the crosstown cadets will be submitted directly via email to the school's respective POCs.


For Notre Dame, Saint Mary's and Holy Cross cadets: 

NOTE: Instructors will only be able to input grades to classes that they are assigned, so the EFC should be listed as the alternate instructor in eTUSC for all courses so they can submit all grades.

  1. Log into insideND at: inside.nd.edu
  2. Click on"Academic" tab
  3. Click on "Grade Submission," a banner will open up in a new tab
  4. Click on the class for grade submission
  5. Enter grades
  6. After all grades are inputted, click "Save"

This is a list of POCs for grade submission - review this list every term to update changes in POCs.

For Valparaiso, Trine, and Bethel Cadets, send an email to the POC with the cadet's name, AS year, and the final grade for the class and whether or not the cadet passed leadership laboratory. For Indiana University South Bend (IUSB), you must email a signed grade roster to the registrar.

Valparaiso University

  • Dr Paul Trapp, Associate Professor and ROTC Advisor
  • Email: paul.trapp@valpo.edu
  • Phone: 219-464-5036

Trine University

  • Ms Lucrectia Shank, Assistant Registrar
  • Email: shankl@trine.edu
  • Phone: 260-665-4239

Bethel College:

  • Jeanne Fox, Registrar
  • Email: foxj@bethelcollege.edu
  • Phone: 574-257-3386

Indiana University South Bend:

  • Submit a signed grade roster to the registrar office. The roster is sent to Notre Dame's Army ROTC unit and is provided to Janet at the end of every term.
  • Email: regofc@iusb.edu
  • Phone: 574-520-4451

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7. Registrar Course Updates

The registrar oversees course updates for ND, to include instructor assignments, location and time changes. The registrar website is: http://registrar.nd.edu

Course instructors, time, location, restrictions, perquisites, and size limits are updated through the eTUSC (electronic Tentative Upcoming Schedule of Classes) process. Deadlines for updating courses and information on this process can be found on: http://registrar.nd.edu/faculty/tusc.php

  1. Go to: https://etusc.nd.edu
  2. Enter Net ID and password
  3. On the pull down menu, select “AS: Aerospace Studies” and click “view  subject”
  4. Click the “+” icon next to the course you wish to update

For updates outside eTUSC or for removing and replacing instructors from the database, send an email to the registrar’s course specialist at: classreq@nd.edu

The email must contain all the instructors (first and last name), their net ID, the CRN for the course, the course name and number, and any changes to time and classroom location.

To find the course CRN and number:

  1. Log into insideND at: inside.nd.edu
  2. Select the  "Academic"
  3. Under "Course Information," select "Class Search"
  4. Select the appropriate term
  5. Under "Subject," find and select "Air Force - Aerospace Studies"
  6. Click "Search"

Click here for an example email for the Fall 2016 course updates.

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8. Guest Lecturers & Speakers

Ensure all students, staff and guest speakers are briefed/informed at the beginning of each academic term on Air University’s policy regarding Academic Freedom and Academic Integrity IAW AUI 36-2308, Academic Freedom, and AUI 36- 2609, Academic Integrity. Document the briefing was given and retain documentation for one year following the briefing.

Det 225 uses the following methods to brief and document Air University's academic policies:

  • Students: the policies are included in the course syllabus and are briefed at the start of each term.
  • Staff: reviewed annually and documented during IST
  • Guest speakers: briefed and documented using the following form: Guest Speaker AU Policy Brief

Briefing materials can be found on the Holm Center Curriculum Web Page.

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